Senior Program Coordinator-Biospecimen (req2213)

Posted: 10/27/2021
Location: Frederick, MD
Employee Type: exempt full-time
Job ID: req2213

This position description does notrepresent a specific job but represents a sourcing announcement for current andfuture open positions. Our positions span a wide range of skills, so candidateswho express an interest may be considered for upcoming positions at FrederickNational Laboratory for Cancer Research.


The Vaccine, Immunity, and Cancer Directorate (VICD) of the Frederick National Laboratory is seeking a Senior Program Coordinator to support biospecimen and repository operations. The primary mission of the VICD is to provide scientific leadership and laboratory infrastructure to study immune responses to SARS-CoV-2, Human Papillomavirus (HPV) vaccines and other cancer preventive strategies in the context of clinical and pre-clinical studies. This position is located in Frederick, Maryland.


The Vaccine, Immunity and Cancer Directorate is recruiting for a Senior Program Coordinator to support project management and programmatic operations for the directorate.

  • Assist with overall coordination of biospecimen repository program functions including receiving, shipping, packing, handling with internal and external facilities
  • Alters and prepares Material Transfer Agreements for individual requests
  • Collaborates with Legal office of Material Transfer Agreements
  • Follows all GCLP requirements for all assigned and unassigned duties
  • Prepares, schedules and ships reagents domestically and internationally
  • Updates reagent inventory and databases
  • Electronically tracks, stores and updates all requesting information
  • Preparation of meeting slides for the program as required
  • Assist in the preparation of program reports, not limited to monthly quarterly reports, semi-annual and annual reports
  • Coordination with FNL repository for incoming and outgoing shipments
  • Assist in the development of oral presentations and meetings
  • Assist with administrative functions including supply ordering, coordinating work orders, and equipment inventory and maintenance
  • Document control tasks for standard operating procedures, forms, controlled documents and laboratory notebook issuance
  • Perform other related duties as assigned by supervisor or Program Director


To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

  • Possession of Bachelor's degree from an accredited college/university according to the Council for Higher Education Accreditation (CHEA) in Biology, Public Health or a related field or four (4) years relevant experience in lieu of degree. Foreign degrees must be evaluated for U.S. equivalency
  • In addition to the education requirement, 0-2 years of progressively responsible experience
  • Laboratory experience is required
  • Proficient with Windows and MS Office including Word, Excel, PPT
  • Knowledge of the use of proper English/grammar/spelling/punctuation
  • Ability to effectively maintain files and active records
  • In addition to a commitment to excellence in operations, the position requires leadership skills and commitment to the mission
  • Ability to obtain and maintain a security clearance


Candidates with these desired skills will be given preferential consideration:

  • A minimum of two (2) years of laboratory experience
  • Familiarity with immunology, immune assays, diagnostics, vaccines and clinical research
  • Familiarity with human research subject requirements and regulations
  • Laboratory experience in biomedical science
  • Experience with specimen handling
  • Strong organizational and communications skills
  • Ability to work in a fast-paced team and multi-task to achieve milestones within deadlines


  • Excellent communication skills (written and oral)
  • Ability to work effectively in a matrix and teamā€oriented environment
  • Ability to develop project master plan and schedules
  • Ability to identify and solve complex problems
  • Strong organizational and multitasking skills


  • This position is subject to working with or have potential for exposure to infectious material, requiring medical clearance and immunizations