Administrative Support (req1980)

Posted: 7/2/2021
Location: Frederick, MD
Employee Type: nonexempt full-time
Job ID: req1980

PROGRAM DESCRIPTIONThe Applied and Developmental Research Directorate (ADRD) provides clinical and biological monitoring, regulatory support, biospecimen processing and storage, assay development, and project management support to the National Cancer Institute (NCI) and National Institute of Allergy and Infectious Disease (NIAID) clinical programs including Division of Cancer Treatment and Diagnosis (DCTD). DCTD facilitates pathways of unique molecules, diagnostic tests, and therapeutic interventions to clinical applications, including distinct molecular signatures for cancer, refined molecular assays, and state-of-the-art imaging techniques.

KEY ROLES/RESPONSIBILITIES

Secretary II Duties will include but will not be limited to:

  • Provide high volume procurement support to DCTD laboratory staff using blanket orders, purchase requisitions, credit card, and online warehouse system
  • Data entry intoappropriate financial system component (CostPoint, Cor360), status checks on orders, maintenance of orders log, reconciliation of credit card transactions, maintenance of electronic filing systems
  • Communicating with laboratory personnel, both verbally and in writing, to gather and clearly convey information
  • Providing administrative backup support to NExT program Special Emphasis Panel and CBC Steering Committee meetings
  • Gathering scientific and administrative approvals for publications
  • Maintaining Program SharePoint site including uploading subcontracting documents into respective site pages
  • Updating Standard Operating Procedure documents (SOP) for DCTD Administrative tasks
  • Verifying shipping invoices for approval and payment
  • Weekly reporting on open purchase orders statuses
  • Completing required government forms for procurement of laboratory/office supplies and travels
  • Sorting and distributing mail
  • Receiving / transferring calls and managing electronic communications appropriately and professionally
  • Providinglogistical support for the facilitation of both pre travel packages and post travel packagesinto Deltek T&E and ensuring compliance with Federal Acquisition Regulations (FAR)
  • Maintaining conference room schedule for scientific and administrative personnel
  • Tracking Publications

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

  • Possession of high school diploma or equivalent
  • In addition to educational requirements, a minimum of two (2) years of clerical/administrative experience including one (1) year at the level of Secretary I
  • Working knowledge of administrative office operations
  • Experience and proficiency with Windows operating systems and Microsoft Office applications including; Word, Excel, Power Point, and Outlook
  • Ability to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

  • Strong oral and written communication skills
  • Ability to multi-task
  • Excellent interpersonal skills
  • Excellent organization and observation skills
  • Familiarity with scientific terminology
  • Experience with Costpoint and Corecentric Invoicing System